Required fields are marked *. Our task is to count the number of duplicate entries in a single column and multiple columns. In this example, 100 people were asked to name their birth month, and the list was entered on an Excel worksheet. You should see a PivotTable Fields List – usually at the right side of the Excel window. We'll use a pivot table to count the duplicate entries for each month name. You can choose a location where you want the pivot table to be placed – a new worksheet or an existing worksheet. Step 3: Create a named range that refers to the pivot table values. How to count text values in Excel without duplicating. You can select the heading cell, or any one of the month names. Step 1: Create the following given structure in any worksheet to start find duplicates with pivot table in Excel process. We’ll use a pivot table to count the duplicate entries for each month name. After you've selected the options that you want, click the OK button, to create an empty pivot table on the worksheet. NOTE: This video shows how to count instances or duplicates of an item. B1:B11 is the range you want to count the unique values. You can leave the pivot table as is, or you can make a few final touches to enhance it. Count Unique Values Excluding Duplicates by Formula in Excel Step 1: In E2 which is saved the total product type number, enter the formula “ = SUMPRODUCT (1/ COUNTIF (B1:B11,B1:B11)) ”. The zipped file is in xlsx format, with no macros. There are written steps below the video. Learn how your comment data is processed. For example if the data is numeric in a column, and there is some data whose formatting is Text. You can use the workbook to follow along with the video. The zipped file is in xlsx format, and there are no macros in the workbook. So in this pivot table the Bug count is duplicated. Under a single column : We will be using the pivot_table() function to count the duplicates in a single column. 4. I’ve selected cell D3 on the Survey sheet, If you check that box, you’ll create an OLAP-based pivot table, If you do not check that box, you’ll create a normal pivot table, The first cell in the pivot table should be selected. Imke Feldmann (The BIccountant) If you liked my solution, please give it a thumbs up. By default, the month names are listed in month order. Next, we want the pivot table to show a count of the duplicate month names in the survey results. Macro to Remove Pivot Table Calculated Fields, pivot table types have different features and properties, Next, click the Insert tab on the Excel Ribbon, If the correct range isn’t shown, click in the Table/Range box, Click on the worksheet, and select the heading cell, and the list of month names. To count unique values in a pivot table, please follow the steps below. I left the box unchecked, to create a normal pivot table. Setup pivot table. To show a unique or distinct count in a pivot table, you must add data to the object model when the pivot table is created. Below are the steps to get a distinct count value in the Pivot Table: Select any cell in the dataset. Choose where you want the pivot table to be placed. How many instances are there of each month name? A heading, BirthMonth, was added at the top of the list, and formatted as bold text. Click and drag Name, Address and City to row labels. Example input: I have a table of Invoice Data, Including Company Number and Date, I need to count the number of duplicates where a company has more than one invoice for the same day. Video: Count Duplicates With Pivot Table. For example, in the first pivot table, the East region showed 8 unique names in the person column, and that is the count in this pivot table. There are written steps below the video. ( I need to count in PowerPivot itself, as I … To show a list of months, add a check mark to BirthMonth, Because the list is text only, the field is automatically added to the Rows area, in Month order, In the Pivot Table Field List, drag the checked  BirthMonth field down into the Values area, In the Sort & Filter group, click the A-Z button (smallest to largest), or the Z-A button (largest to smallest), Click on the heading cell – “Count of BirthMonth”, Adjust the column width, to fit the new heading. Adding the helper column with your formula worked like a charm. 1.Parent - Child Count(1) --- In this PIVOT table the counts are mostly ok except for when the TYPE is a bug eg - Child task 18109 as one entry is for a developer and the other entry is for a QA. I would like to have a count of unique values per week of users who posted on the network. The video below shows how to get a count of the number of times each month was mentioned in the survey results. 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